Formal Letters
1. Suppose your name is Rubel. You are a student of class viii. You could
not pay your tuition fees for three months on account of your father’s absence
from home. Your name has been struck off the rolls. Write an application to the
Headmaster for remission delay fine.
22 May 2021
The Headmaster
Y. School, Dhaka
Subject: Remission delay fine.
Sir,
With due respect I beg to inform you that my father went to India for
treatment three months before. For that reason I could not pay my tuition fees
for the months of February, March and April. So my name has been struck off the
rolls for non-payment of dues. I am now in a position to clear off all the dues
because my father has come back from India and joined his office. It may also
be mentioned that I have been doing well in all the examinations and my
teachers have always been satisfied with my progress in studies.
I, therefore, pray and hope that you would kindly remit the delay fines
and receive the usual fees only.
I remain
Sir,
Your most obedient pupil
Rubel
Class: VIII, Roll No. 3
2. Suppose, you are a student of class vii in Sonapur High School, Rangpur. Recently your father has been transferred to Nurpur in Chattogram. But you want to continue your study upto your annual examination in Sonapur High School. Write an application to your Headmaster/Headmistress for a seat in your school hostel.
04 June, 2021
The Headmaster
Sonapur High School, Rangpur
Subject: Prayer for a seat in the school hostel.
Sir,
With due respect I beg to state that I am a student of class vii in your
school. My father is a Government employee. Recently he has been transferred
from Sonapur to Nurpur in Chottogram. Our family has already shifted there. I
have been suffering much for want of accommodation. For this reason my studies
are greatly hampered. Besides, I have no relatives in the city. So I am badly
in need of a seat in the school hostel.
In the circumstances stated above, I pray and hope that your honour would
be kind enough to allot me a seat in the school hostel and oblige thereby.
I remain
Sir,
Your most obedient pupil
Imran Khan
Class: vii, Roll No. 13
3. Suppose, there is no common room/reading room in your school. For want of
a common room/reading room the students waste their leisure hours aimlessly.
You are in need of a common room/reading room in your school. Now, write an
application to your Headmaster/Headmistress for for opening a common
room/reading room.
18 June, 2021
The Headmaster
Sonapur High School, Rangpur
Subject: For opening a common room/reading room
Sir,
I, on behalf of the students of your school, beg most respectfully to
state that our school is one of the biggest school in Rangpur. But it is a
matter of sorrow that there is no common room/reading room in our school. As a
result the students spend their leisure hours and off periods either by
gossiping or roaming aimlessly. This often disturbs the classes. So, we keenly
feel the necessity of opening a common room/reading room in the school.
May I, therefore, pray and hope that your honour would kindly make
necessary arrangement for opening a common room/reading room in our school and oblige
thereby.
I remain
Sir,
Your most obedient pupil
Joynul Abedin
On behalf of the students,
Class: vii, Roll No. 10
4. Suppose, there is no common room/reading room in your school. For want of
a common room/reading room the students waste their leisure hours aimlessly.
You are in need of a common room/reading room in your school. Now, write an
application to your Headmaster/Headmistress for for opening a common
room/reading room.
18 June 2021
The Headmaster
Sonapur High School, Rangpur
Subject: For opening a common room/reading room.
Sir,
I, on behalf of the students of your school, beg most respectfully to
state that our school is one of the biggest school in Rangpur. But it is a
matter of sorrow that there is no common room/reading room in our school. As a
result the students spend their leisure hours and off periods either by
gossiping of roaming aimlessly. This often disturbs the classes. So, we keenly
feel the necessity of opening a common room/reading room in the school.
May I, therefore, pray and hope that your honour would kindly make
necessary arrangement for opening a common room/reading room in our school and
oblige thereby.
I remain,
Sir,
Your most obedient pupul,
Joynul Abedin
On behalf of the students.
Class vii, Roll No. 10
5. Suppose, you are studying in Sonapur Hign School in Rangpur District. But
recently your father has been transferred to Nurpur in Chittagong District.
Your family will soon move there. Now, Write an application to your
Headmaster/Headmistress for a T.C.
09 July 2021
The Headmaster,
Sonapur Hign School,
Rangpur
Subject: For a transfer certificate.
Sir,
With due respect I beg to state that I am a student of Class VII in your
school. My father is a Government employee. Recently, he has been transferred
from Sonapur to Nurpur in Chittagong. Our family will soon shift there.
Besides, I have no relation in Sonapur. My father does not want to leave me
alone here. So it is quite impossible for me to continue my study in your
school for which I am badly in need of a transfer certificate.
In the circumstances stated above I pray and hope that your honour would
be kind enough to issue me a transfer certificate and oblige thereby.
I remain,
Sir,
Your most obedient pupul,
Joynul Abedin
Class VII, Roll No. 10
6. Suppose, there is no canteen in your school. The Students have to stay
for a long time in the school. So they need tiffin. Now, write an application to
your Headmaster/Headmistress for setting up a canteen in your school.
10 July 2021
The Headmaster,
Faridpur High School,
Faridpur,
Subject: For setting up a canteen in the school campus.
Sir,
We have the honour to state that our school is one of the best school in
our town. Students come to this school from distant places. So, they have to
leave their residences early. They have to stay quite a long time to the
school. To pass this long time we need a good tiffin. But for want of a canteen
they have to take tiffin from roadside restaurants. It is both costly and
unhygenic. Moreover, these restaurants are the haunts of antisocials. So, the
girl students can not go there to take tiffin. Setting up a canteen will go a
long to meet our needs.
We, therefore, pray that you would be kind enough in make necessary steps
to set up a canteen in our school campus to remove sufferings of the students.
We remain,
Sir,
The students of Dinajpur High school
Dinajpur.
7. Write an application for leave of absence for seven days using the following case.
15 July 2021
The Headmaster,
Sonapur High School,
Sonapur, Dinajpur
Subject: For leave for a week.
Sir,
This is to inform you that the marriage ceremony of my elder sister will
be held on 18 July 2021. So I am in need of seven days leave.
I, therefore, pray and hope that you would be kind enough to grant me
leave for a week from 16 to 22 instant and oblige thereby.
I remain,
Sir,
Your most obedient pupil,
Shamim Ahmed
Class VII, Roll No. 7
8. Your school has won the final fotball match of the inter school district
tournament. You want to celebrate the victory and for this you need one day
holiday.
Now, write an application to your Headmaster/Headmistress for a day’s
holiday.
11 August 2021
The Headmaster,
Motijheel Ideal High School,
Motijheel, Dhaka.
Subject: For a day’s holiday.
Sir,
We, the students of your school, beg to draw your attention to the fact
that our school team won the final match in the Inter-School District Football
Tournament against the B.K.S.P team. It won by four goals to nil. It was indeed
a glorious victory and it has earned an undying honour for the school. We are
proud of it. We want to celebrate it in a grand way.
We, therefore, request your favour to grant us one day holiday to
celebrate the victory.
We remain,
Sir,
Your most obedient pupils of Motijheel Ideal High School.
9. Write an application to your Headmaster/Headmistress for some money for
excursion.
27 October 2021
The Headmaster,
Pabna Zilla School, Pabna
Subject: For permission to go on a study tour/excursion.
Sir,
We, the students of class IX of your school, beg to draw your kind
attention to the fact. We are willing to go on a study tour to Cox’s Bazar.
Monotonous classes make our life dull and boring. A study tour can relieve from
this monotony. Moreover, a study tour will increase our knowledge. Two of our
teachers have agreed to guide our team. It may kindly be added for your
information that the group will consist of 15 members and we want to spend two
days there. We think we will need Tk. 2000/- each. We like to contribute Tk.
1500/- each and we will need Tk. 7500/- in addition to our contribution.
We, therefore, pray and hope that you would be kind enough to sanction
Tk. 7500/- for the purpose and make necessary arrangements to make the tour
successful.
Yours Obediently,
The students of Class IX.
Pabna Zilla School, Pabna
10. Write an application to the Headmaster/Headmistress for early leave.
30 October 2021
The Headmaster
Bogura Zilla School, Bogura
Subject: For early leave.
Sir,
I beg most respectfully to state that I am quite unable to stay in the
class room any longer because I am attacked with cold and fever.
May I, therefore, request you to grant me leave of absence for the
remaining periods and oblige thereby.
I remain,
Sir,
Your most obedient pupil,
Arif Hasan
Class: VII, Roll No: 10
11. Write an application to your Headmaster/Headmistress praying for morning
school.
12 November 2021
The Headmaster
Radhanagar Majumder Academy, Pabna
Subject: For morning school.
Sir,
We, the students of your school, beg most respectfully to state that the
summer season has already commenced. Due to excessive heat it has become very
difficult for us to continue our work in the class room at noon.
May we, therefore, request your honour to hold classes in the morning
from tomorrow.
We remain,
Sir,
Your most obedient pupils of Radhanagar Majumder Academy, Pabna.
12. Write an application to the Headmaster for increasing common room
facilities.
14 November 2021
The Headmaster
Pabna Zilla School, Pabna
Subject: For increasing common room facilities.
Sir,
We, the students of your school, beg to draw your kind attention to the
following fact that our common room is not well furnished. It does not provide
much scope of enjoyment and entertainment. We can not enjoy our off period for
want of indoor sports materials such as carom, chess, table tennis etc. There
is no television set. It is the most common source of entertainment. It has got
educative value, too. The students can see the whole world on the screen of TV
and can learn many things of the world. There is no arrangement of keeping more
dailies, magazines, periodicals etc. which are part and parcel for us. All
these things mirror the whole world. But we are deprived of all these things.
Under the above circumstances, we pray and hope that your honour would be
kind enough to realize the problem we face and consider the matter
sympathetically.
Yours faithfully,
The students of your school.
13. Write an application to the Headmaster for hanging some electric fans in
the class room.
15 November 2021
The Headmaster
GCI High School, Pabna
Subject: For hanging some electric fans in the class room.
Sir,
We, the students of your school, beg to draw your kind attention to the
fact that our school is housed in tin shedded building. The classrooms are not
spacious. But there are many students in every class. During the summer the
rooms become very hot and suffocating. There is no electric fan in any of the
rooms. So, it is almost impossible to attend classes during summer season. Only
hanging a few electric fans in the class room can relieve the students from
this inconvenience.
May we, therefore, pray that you would be kind enough to make the
necessary arrangement to hang a few electric fans for each classroom.
Yours faithfully,
The students of your school.
14. Write an application to your Headmaster/Headmistress of your school for a
full free studentship.
17 November 2021
The Headmaster
R. M Academy, Pabna
Subject: For full free studentship from the poor fund.
Sir,
I have the honour to state that I am a student of class VIII in your
school. My father is a farmer. He is the only earning member in our family. His
income is very poor. With his poor income, he has to maintain a big family of
seven members. Three of my brothers and sisters are studying in different
schools and colleges. It is almost impossible on his part to bear my
educational expenses anymore. So I am badly in need of a full free studentship
from the poor fund.
In these circumstances I pray and hope that your honour would be kind
enough to grant me a full free studentship from the poor fund and oblige there
by.
I remain sir,
Your most obedient pupil
Ekram Hossain
Class: VIII, Roll no: 2
15. Write an application to the Headmaster of your school for a testimonial.
18 November 2021
The Headmaster
G. C. I School, Pabna
Subject: For a testimonial
Sir,
I beg most respectfully to state that I am a student of your school in
class VIII. I have been studying here for three years. I have shown excellent
performance in the annual examination. Now I intend to get myself admitted into
Pabna Zilla School, Pabna. So, I am in need of a testimonial regarding my
results and character.
I, therefore, pray and hope that you would kindly issue me a testimonial
referring my character, my academic records and other activities during the
years of my study in your school and oblige thereby.
I remain
Sir,
Your most obedient pupil
Abul Hossain
Class: VIII, Roll no: 1
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